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9 Registered Agent Consent

A properly formed business is required to have a registered agent for service of process. The purpose of the registered agent is to be served with any legal papers in case of a lawsuit, and also for other purposes. The registered agent must be located in the state in which the business is formed and must have a physical address. Use this form to get proper consent from the registered agent and file with the secretary of state if required. Many states require this separate consent form.

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10 Bylaws

While there is only one instance where it is required by law that a corporation adopts corporate bylaws, virtually all corporations adopt them. They are essentially the game plan of the corporation. The exception to the general rule that bylaws are not a legal requirement is when the number of directors is not stated in the articles of incorporation. If the number of directors are not specified in the articles of incorporation then bylaws must be adopted specifying that number of directors for the corporation.

Bylaws serve several useful functions. They provide the rules and regulations for corporate governance as well as the governance of shareholders, officers and directors of the corporation. Bylaws also restate a lot of the state statutory rules, procedures and standards relating to corporate governance and may alter those statutory standards which are variable.

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11 Employee Disciplinary Notice

An employer greatly relies on the productivity and performance of its employees. Use this form if you have an employee who isn't performing at the level you, the employer, expect. For legal reasons as well as overall company morale, it is important to warn employees about poor performance, give reminders of the standards they should be living up to and to agree to new goals with the employee to see improvements in performance.

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12 Confidentiality Agreement

This form is for employers seeking to have an employee sign an agreement to maintain all of the company's secrets and proprietary information of the company. It asks the recipient to not share any of the information they learn while being employed with the company with any outside individuals both during the course of their employment with the company and for a certain number of years after leaving the company.

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13 Minutes of First Meeting of Board of Directors

When a meeting of the board of directors of a company is held minutes should be kept and filed in a minutes book. A simple, organized file of all meetings minutes will suffice and should be kept on record at the corporation's headquarters. The minutes should include all resolutions made and other matters dealt with at the meeting and should be signed by the secretary of the meeting.

Use this form for the first meeting of the board of directors, after the organizational meeting has taken place. You may choose to combine the two meetings if you desire (see other LawSmart documents). This will be a guide as to what resolutions should be taken care of upon the first meeting of the board of directors.

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14 Bill Of Sale And Assignment

This is a Bill of Sale used to transfer assets to a partnership in exchange for a partnership interest. Partners often transfer assets in lieu of, or in addition to, cash contributions, in return for an interest in the partnership. However, please note that appropriate title transfer documents may also need to be prepared and submitted to the appropriate governmental entity if title to any of the property is maintained on record with that entity (for instance, DMV records of vehicle ownership, etc.). Also, consult an account regarding the tax implications of transferring assets to a partnership in exchange for a partnership interest, whether such transfer qualifies as a tax free transfer or otherwise.

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15 Final Warning Before Dismissal

Even if terminating an employee for good reason it is important to document all warnings of poor performance. Help protect your company from litigation by using this form to give written warning to an employee that without improvement they will be terminated, additionally keep the written warning on record.

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16 Incorporation Cover Letter to Secretary of State

When filing your articles of incorporation with the Secretary of State, or any other documentation for that matter it is important to include a cover letter which describes what is enclosed in the package. This is simply to avoid confusion when filing and therefore help things move as seamlessly as possible through the system.

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